With digitalisation and technological advancements, the education sector has evolved from pen and paper to tabs, smartphones, and laptops. However, there is still a lot of scope for transformation in the industry to make teaching and learning more efficient, hassle-free, and transparent.
A robust and configurable system would help institutes keep pace with the changing policies and compliances. Hence, enters a Higher Education ERP, a comprehensive solution to automate all academic and administrative operations. An education ERP software ensures that HEIs adapt to rapid changes consistently and seamlessly by providing quick access to every bit of information.
What is Higher Education ERP?
Education ERP (Enterprise Resource Planning) is a BI-powered analytics tool that generates and prepares automated reports to manage the academic and administrative processes of HEIs. It provides actionable insights into student attendance, fees payment & collection, academic performance, admission & enrollment, compliance management, and more. ERP in higher education enables colleges and institutes to make informed decisions that accelerate the growth and success of the organization. This secure system is accessible anytime, anywhere and is compatible with laptops, mobile devices, tablets, and desktops.
Benefits of ERP
ERP for educational institutions offers a wide range of benefits, which include:
- Quick Access to Data
An ERP system manages a bulk of data effectively and ensures the confidentiality of the information about faculty members, students, alumni, and stakeholders. As everyone in the institute uses the same system, it creates a single version of the truth, which eliminates conflicts.
- Improved Workflow and Efficiency
An education institution has a lot to deal with- admissions, academics, examinations, and administrative tasks. An efficient ERP higher ed system streamlines all these workflows by eliminating paperwork. As there is a single system to store data from multiple branches of an institute, any staff member can seek the required information or document within seconds.
- Automated Processes & Better Control
ERP automates administrative and academic operations, which increases efficiency and provides better control over all the processes. This digital transformation helps HEIs grow rapidly and achieve greater success.
Cloud-based ERP vs On-premise System
- Data security
Data theft has become a major concern for institutions and they are taking every possible measure to add an extra layer of protection. Therefore, they rely on a cloud-based higher education ERP system that guarantees better data security than an on-premise solution.
- Performance and Accessibility
An ERP system is easy to customise and optimise to align with the increasing requirements of institutions. It automatically assigns additional resources to itself to meet the unique goals. The software is specifically designed to deliver superior performance, provide higher accessibility, and manage a large volume of data. The same can’t be said for an on-premise software solution.
- Deployment Speed
A cloud-based higher education ERP software takes merely 3 to 6 months for successful deployment. It doesn’t require hardware or heavy IT infrastructure and is easy to scale. On the other hand, deploying an on-premise ERP demands proper planning and around 12 months, hence, making it tedious and challenging.
- System Upgrades
With an increasing number of new courses and enrollment, institutes need to upgrade their systems. An on-premise solution is not flexible and scalable enough but a cloud ERP is. Your vendor can customize the system and upgrade it in no time without any disruptions.
- Cost- effectiveness
Institutes have to shell out a huge investment to buy, manage, and maintain an in-house system. Also, they have to hire a dedicated team for maintenance and repair, which adds to the costs. This is not the case with a cloud ERP solution as users just have to pay a subscription fee, which is based on a pay-as-you-go model.
We are sure that this blog helped you understand more about education ERP, its benefits, and what makes it better than an on-premise system. Now that you have all the information you need, it’s time to integrate a cloud-based solution with your education management system. This will help you keep up with the changes in the education sector and continue your operations smoothly.
For an advanced and user-friendly education ERP system, connect with CollPoll without any further ado. We offer a highly-efficient solution that ensures seamless management of the institute and its day-to-day activities.