For higher education institutions, admissions season can be a hectic and chaotic time. However, a seamless admissions process is also essential to make the right impression on the applicants, parents, and enrolled students in your institution. Streamlining your admissions procedure to create a smooth experience for students, staff, and educators can make a significant difference to the reputation of your institute.
An intelligent way to tackle the hectic and stressful admissions time is to simplify the process using comprehensive technology. By using an admissions management system, you can transform this chaos into a seamless and efficient flow. Automating your entire admission process reduces the burden on your management and gives your education institution a competitive edge over others.
8 Reasons Why Your Institution Needs an Admissions Management System This Year
Here are 8 reasons why your institution should consider deploying an admissions management system in this academic year
- Creates a Digital Admissions Process
- Seamless Tracking of the Applications
- Effective Marketing Tool
- Handling Admission Enquiries with Ease
- Error-free Admission Process
- Secure Data Management
- Simplifying Fee Management
- Superior Admission Experience for Parents
1. Creates a Digital Admissions Process
An online admission management system can help your institution reach a broader pool of applicants using various online tools or forums. A digital admission process also makes it easier for applicants to submit their documents, certificates, or photographs for records. A well-designed SaaS platform can also manage applications for scholarships, accommodation requests, and track fee submission.
2. Seamless Tracking of the Applications
In a manual admission process, there is little or no transparency for applicants. The administrators needs to answer endless telephonic or in-person inquiries about the status of applications. A digital admission management system provides applicants with the option to view their application status online. It can also send SMS notifications, or Emails to applicants with updates about application forms, application status, document verification, offer letters, scholarships and fee submission, etc.
3. Effective Marketing Tool
A sound admission management system can help your institution build a robust database of potential applicants. You can then use this data to promote new courses, guest lectures and share relevant information about your institution. A student admissions management system can also help you in building your institution’s brand awareness through seamless integration with lead management platforms.
4. Handling Admission Enquiries with Ease
Admission inquiries translate to applications, and applications ultimately convert into admissions. Therefore, handling admissions inquiries smoothly is critical to an educational institution. College Admission Management System can keep accurate records of all admission inquiries. It simplifies the process of opening, closing, and reopening the questions. The software also reduces the burden of manually compiling the inquiry information.
5. Error-free Admission Process
For large education institutions that receive thousands of admission applications every year – processing these applications manually can be challenging to say the least. Manual processing of admissions increases the possibility of human error and reflects poorly on the institute’s image. Online admission management systems reduce the possibility of human error and guarantee an error-free admission process.
6. Secure Data Management
Admission management systems offer complete security of student data. It is impossible to misplace or lose any documents submitted by a student with a digital system. Systems such as CollPoll’s Master Data Management use cloud-based storage that is safe and reliable. All student information, including fee payment details and personal information, is accessible only to authorized personnel in the college data management system.
7. Simplifying Fee Management
Admission management software can help your institute simplify the college fee management system. It can help move the fee payment procedure to an online fee management system that automates fee set up, collection, and receipt generation process to reduce manual effort and human error in fees calculation and collection. Additionally, it also helps in managing scholarships, applying penalties to collect dues on time.
8. Superior Admission Experience for Parents
An admission experience that guarantees to take less time and offers convenience can be an invaluable feature of your education institute. Parents appreciate institutions that respect their time and go out of their way to help their children smoothly complete the admission procedure.
In the past, students and parents devoted a whole day lining up to submit a college application. In the digital era, the admission process needs to be efficient and convenient for parents, students and administrators, An online admission management system can truly change the game for a higher education institution. Request a demo today!